Meeting privacy

Who can open a meeting #

A meeting's page opens for the people on it: its organizer, the people invited to it, and anyone it was shared with as a viewer or editor. Anyone else who follows a link to it sees 'Event Not Found'.

Org admins and owners, the cadence's owner, and the meeting's organizer can also open a meeting they aren't on, straight from its link, and they get the same editing controls as a participant. That doesn't apply to a locked meeting, which only its privacy circle can open (see locking a meeting). Observers never get this extra access. See Roles & permissions.

Sharing the meeting: viewers, editors and host #

Open the attendee list, either from the avatar stack on the event or from Share meeting in the meeting's three-dot actions menu, to manage who's on the meeting. A cadence meeting with no calendar attendees shows a share icon in the stack's place; an ad-hoc meeting with no cadence (anything you recorded yourself rather than from an invite) has neither, so use the menu. Alongside the Invited and Accepted lists (Accepted is who said yes to the invite, not who actually showed up) you'll find a Viewers section and an Editors section.

Attendees follow the organizer's calendar invite. When the organizer has connected their calendar, take someone off the invite and, at its next sync, they stop being an attendee of the upcoming meetings it covers: they no longer get those meetings' recaps, the meetings drop out of their Brev, and they leave the series unless they are on, or sat in, another of its meetings. Meetings that already happened keep everyone who was invited at the time, so a past meeting's transcript stays with the people who sat in it. If the organizer's calendar is not connected to Brev, attendees are only ever added. Someone whose own connected calendar still holds the meeting (a group invite, for example) stays an attendee, and someone who was a viewer or editor before being invited goes back to that share.

• Add a viewer: share the meeting with a teammate who wasn't invited. Viewers get read-only access to the full event (recap, notes, score, alignment); they can't edit notes, touch the agenda, or change anything. Like editors, they aren't attendees: sharing a meeting doesn't put someone on the recap mailing list.
• Add an editor: same share, one tier up: an editor can edit the meeting's notes and its artifact, generate the agenda, and toggle the bot. Editors are still not attendees. They don't receive the recap, and they can't be auto-assigned actions.
• Switch tiers: picking an existing viewer from the Editors picker (or the reverse) moves them between tiers in place; there's no need to remove them first.
• Remove a viewer or editor: revoke that access at any time.
• Make host: reassign this occurrence's host to another participant. A viewer or editor can't be made host. Add them to the meeting as a participant first.

Only the meeting's host, plus the cadence owner and org admins, can add or remove viewers and editors and reassign the host. Everyone else sees the lists without the controls. If the meeting is locked, it disappears for everyone outside its privacy circle (the host plus org admins who attended). Viewers, editors and other participants no longer see it at all, so sharing never reaches a locked meeting. See locking a meeting.

Keeping a recap to the host #

If you host a meeting, the notetaker pill's menu has a 'Host only' switch: 'When on, only you can see the transcript, summary, score and guidance for this meeting.' The meeting itself stays visible to everyone who could already open it; only what the notetaker produced is held back.

• Everyone else (attendees, viewers and editors alike) sees 'Hidden by meeting host' where the summary, the insights and the alignment would be.
• Slack and email recaps for the meeting go to the host only.
• Turn the switch off to share it all again.

Locking a meeting (private to its privacy circle) #

Choose Lock down meeting from the meeting's three-dot actions menu to make a meeting private (the same entry reads Unlock meeting once it is locked). A locked meeting is visible only to its privacy circle: the host (the meeting's organizer, or the cadence owner if the organizer isn't a Brev user), plus org admins and the org owner who attended the meeting. No one else can see it: not other participants or attendees, not viewers, not admins who weren't in the meeting. The meeting simply doesn't appear for anyone outside the circle. There's no masked or partial view.

• The privacy circle can lock and unlock. The host, or an org admin/owner who was a participant of the meeting, can lock or unlock it. An admin who wasn't invited can't lock, unlock, or view it; attendance is the boundary.
• Recaps go to the host only. While a meeting is locked, its Slack and email recaps reach the host and no one else.
• If the whole circle loses access, the meeting stays sealed. If the host is deactivated and no attending admin remains, no one can recover a locked meeting.
• A meeting with an empty privacy circle can't be locked. If Brev can't resolve a host (no Brev-user organizer and no cadence owner) and you're not an admin who attended, the lock option isn't offered in the menu.

Locking also marks any goal and view insights that referenced the meeting as stale until they're regenerated. Unlocking restores visibility for everyone who normally has access, but doesn't automatically clear those stale flags.

FAQ #